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System Settings - user guide

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System Settings The system settings are used to configure a variety of parameters to suit the aims and the needs of your workplace. The system settings are also used to display or print out the current settings and status of the machine. The system settings allow you to make the machine easier to use. The system settings consist of settings for use by general users, and settings that can only be configured by an administrator of the machine. These two groups of settings are distinguished in this manual as follows. System Settings (General) System settings that can be configured by general users (including the administrator). For example, the following settings can be configured. • Date and time settings • Paper tray settings (paper size and paper type) • Storing destinations for the fax and scanner functions. • Settings related to the printer function • Storing, editing, and deleting folders for the document filing function. • Displaying the number of pages printed, scanned, and faxed. For more information, see "1. SYSTEM SETTINGS (GENERAL)" (page 5). Settings for general users System Settings (Administrator) *Login Required System settings that can be configured by the administrator. To configure these settings, login as an administrator is required. For example, the following settings can be configured. • Storing users of the machine. • Energy save settings • Settings related to the operation panel • Settings for peripheral devices installed on the machine. • Settings related to the copy function • Network connection settings • Transmission/reception settings for faxes and scanned images • Advanced settings for the document filing function For more information, see "2. SYSTEM SETTINGS (ADMINISTRATOR)" (page 60). Settings for administrators • Administrator password To maintain security, the administrator of the machine should promptly change the password after the machine is purchased. (For the factory default administrator password, see "TO THE ADMINISTRATOR OF THE MACHINE" in the Safety Guide.) To change the password, see "Change Administrator Password" (page 122) in the system settings (administrator). *To ensure a high level of security, change the password at regular intervals. • The above groupings of "General" and "Administrator" are used as a convenient means of clarifying the functions of the settings. These groupings do not appear in the touch panel. • For information on system settings for fax, see "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide. • The Web pages can also be used to configure the system settings. To configure the system settings from the Web pages, click [System Settings] in the Web page menu. 4

Section	Page
TABLE OF CONTENTS	776
ABOUT THIS MANUAL	777
MANUALS PROVIDED WITH THE MACHINE	777
BEFORE USING THE MACHINE	779
PART NAMES AND FUNCTIONS	779
EXTERIOR	779
INTERIOR	781
AUTOMATIC DOCUMENT FEEDER	782
CONNECTORS	783
OPERATION PANEL	784
TOUCH PANEL	786
PRINT/SEND STATUS (JOB STATUS)	787
TURNING THE POWER ON AND OFF	788
ENERGY SAVE FUNCTIONS	789
[POWER SAVE] KEY	789
USER AUTHENTICATION	790
AUTHENTICATION BY USER NUMBER	790
AUTHENTICATION BY LOGIN NAME / PASSWORD	792
LOADING PAPER	795
IMPORTANT POINTS ABOUT PAPER	795
NAMES AND LOCATIONS OF TRAYS	795
THE MEANING OF \	796
USEABLE PAPER	796
TRAY SETTINGS FOR TRAYS 1 TO 4	798
LOADING PAPER	798
CHANGING THE PAPER SIZE	799
LOADING PAPER IN TRAY 5 (Large capacity tray)	801
LOADING PAPER IN THE BYPASS TRAY	803
IMPORTANT POINTS WHEN USING THE BYPASS TRAY	805
ORIGINALS	808
PLACING THE ORIGINAL	808
PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER	808
PLACING THE ORIGINAL ON THE DOCUMENT GLASS	811
PERIPHERAL DEVICES	813
PERIPHERAL DEVICES	813
FINISHER	815
PART NAMES	815
SUPPLIES	815
FINISHER MAINTENANCE	816
SADDLE STITCH FINISHER	820
PART NAMES	820
SUPPLIES	820
SADDLE STITCH FINISHER MAINTENANCE	821
MAINTENANCE	827
REGULAR MAINTENANCE	827
CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER	827
CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM	830
CLEANING THE BYPASS FEED ROLLER	830
CLEANING THE ORIGINAL FEED ROLLER	830
CLEANING THE LASER UNIT	831
REPLACING THE TONER CARTRIDGES	835
REPLACING THE WASTE TONER BOX	838
ENTERING TEXT	841
FUNCTIONS OF THE MAIN KEYS	841
CHANGING THE ENTRY MODE	842
ENTERING TEXT FROM AN EXTERNAL KEYBOARD	842

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System Settings

The system settings are used to configure a variety of parameters to suit the aims and the needs of your workplace. The

system settings are also used to display or print out the current settings and status of the machine. The system settings

allow you to make the machine easier to use.

The system settings consist of settings for use by general users, and settings that can only be configured by an

administrator of the machine. These two groups of settings are distinguished in this manual as follows.

System Settings (General)

System Settings (Administrator) *Login Required

System settings that can be configured by general users

(including the administrator). For example, the following

settings can be configured.

• Date and time settings

• Paper tray settings (paper size and paper type)

• Storing destinations for the fax and scanner functions.

• Settings related to the printer function

• Storing, editing, and deleting folders for the document filing

function.

• Displaying the number of pages printed, scanned, and

faxed.

For more information, see "

1. SYSTEM SETTINGS

(GENERAL)

" (page 5).

System settings that can be configured by the administrator.

To configure these settings, login as an administrator is

required. For example, the following settings can be

configured.

• Storing users of the machine.

• Energy save settings

• Settings related to the operation panel

• Settings for peripheral devices installed on the machine.

• Settings related to the copy function

• Network connection settings

• Transmission/reception settings for faxes and scanned

images

• Advanced settings for the document filing function

For more information, see "

2. SYSTEM SETTINGS

(ADMINISTRATOR)

" (page 60).

Settings for general users

Settings for administrators

•

Administrator password

To maintain security, the administrator of the machine should promptly change the password after the machine is

purchased. (For the factory default administrator password, see "TO THE ADMINISTRATOR OF THE MACHINE" in the

Safety Guide.) To change the password, see "

Change Administrator Password

" (page 122) in the system settings

(administrator).

*To ensure a high level of security, change the password at regular intervals.

• The above groupings of "General" and "Administrator" are used as a convenient means of clarifying the functions of the

settings. These groupings do not appear in the touch panel.

• For information on system settings for fax, see "11. SYSTEM SETTINGS FOR FAX" in the Facsimile Guide.

•

The Web pages can also be used to configure the system settings. To configure the system settings from the Web pages,

click [System Settings] in the Web page menu.