Sharp MX 4501N MX-2300N MX-2700N MX-3500N MX-3501N MX-4500N MX-4501N - Page 211

PROPERTIES OF STORED FILES FILE PROPERTIES The protect setting can be selected for files saved with the document filing function. This prevents a file from being moved or automatically or manually deleted. Three attributes are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing] attribute, a file is not protected. When saved with the [Protect] or [Confidential] attribute, a file is protected. Files saved to the Quick File Folder are all [Sharing]. When saving a file to the Main Folder or a Custom Folder, [Sharing] or [Confidential] can be selected. Sharing Protect Confidential A [Sharing] file can be changed to a [Protect] or [Confidential] file using [Property change]. A password cannot be set for a [Protect] file, however, as long as the property of the file is not changed to [Sharing] with [Property Change], the file will be protected and [Delete] and [Move] cannot be used. The icon appears with the mode icon in the file key of a protected file. A password is set for a [Confidential] file to protect it. (The password must be entered to call up the file.) The icon appears with the mode icon in the file key of a confidential file. CHANGING THE PROPERTY 1 DOCUMENT FILING Press the [DOCUMENT FILING] key. File Store Scan to HDD 2 HDD Status Search File Retrieve File Folder Quick File Folder External Data Access If the file was stored using "File", touch the [File Folder] key. If the file was stored using "Quick File", touch the [Quick File Folder] key. If you touched the [Quick File Folder] key, go to step 4. The Quick File Folder opens in step 4. System Settings (Administrator): User Registration If user authentication is enabled and "My Folder" is specified in "User Registration" in the system settings, go to step 4. The Custom Folder specified as "My Folder" opens in step 4. Custom Folder Main Folder Search Back Touch the key of the folder that contains User 1 User 2 the desired file. 1/1 User 3 User 4 If a password is set for the selected folder, a password entry User 5 User 6 screen will appear. User 7 User 8 3 All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ Enter the password with the numeric keys (5 to 8 digits) and touch the [OK] key. The above screen shows the Custom Folders as an example. If you wish to switch to the Main Folder, touch the [Main Folder] key. Enter password via the 10-key pad. CANCEL OK 35