Sharp MX 4501N MX-2300N MX-2700N MX-3500N MX-3501N MX-4500N MX-4501N - Page 391

USING THE DOCUMENT FILING FUNCTION (Retention/Document Filing) This function is used to store a print job as a file on the machine's hard drive, allowing the job to be printed from the operation panel when needed. You can select a folder to keep the file from being mixed together with HDD files of other users, and a password (from 5 to 8 digits number) can be established to prevent others from accessing the file. To print a file stored with a password, the password must be entered on the machine. Hold Only This setting is used to hold a print job on the machine's hard drive without printing it. Hold After Print This setting is used to hold a print job on the machine's hard drive after it is printed. Sample Print When a print job is sent to the machine, only the first set of copies is printed. After checking the contents of the first set of copies, you can print the remaining sets from the operation panel of the machine. This prevents the occurrence of excessive misprints. To print files stored on the machine's hard drive, see the Document Filing Guide. Selecting the settings: The settings are on the [Job Handling] tab. Select the retention setting. Select the [Retention] checkbox and then select the retention method for the print job in "Retention Settings". To enter the password (from 5 to 8 digits number), click a [Password] checkbox . Select document filing settings. Select the folder for storing the file in "Document Filing Settings". If you selected [Custom Folder], click the [Stored to] button to select the folder. • When [Quick File] is selected, "Retention Settings" will be set to [Hold After Print] only. • When [Quick File] is selected, the password entered in "Retention Settings" is cleared and cannot be used. • To store a file in a custom folder, the custom folder must first be created using "Document Filing Control" in the system settings (administrator). If a password has been established for a custom folder, enter the "Folder Password" in the folder selection screen. 36