Brother International WP7550JPLUS Owner's Manual - English - Page 209
Letter, Layout
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1 0 Auto Letter Layout Only the first page of a file can be automatically reformatted with the Auto Letter Layout application. The Auto Letter Layout application can automatically apply standard letter formats to an existing Word Processing file. Five different single page letter formats are available: 1. Full Block 2. Block 3 Semi-Block 4. Hanging-Indented 5. Official Style The Auto Letter Layout application identifies different parts of a single page letter (date, salutation, etc.) and formats these different parts separately. To make sure that the different parts of the letter are correctly identified, you must follow a few rules when typing the letter using the Word Processing application. Creating the Letter While creating your letter using the Word Processing application, remember the following procedures: • Do not use formats like centering, paragraph indent, or right margin flush. These are overwritten by the Auto Letter Layout formats. • The Auto Letter Layout application will overwrite tab stops. If you need a table in your letter, create the table after you have formatted the letter using the Auto Letter Layout application. When typing a letter that you want to format using the Auto Letter Layout application, remember that the application is going to apply different formats to different parts of the letter. The application must therefore be able to identify those different parts of the letter. The different parts are identified as follows: Date line: The application will first look for a line containing a fully spelled out month, and identify that line as the date line. If you have some text before the date line, that text will not be reformatted. To make sure the application finds your date line, spell out the month fully (e.g. April). If you do not spell out the month fully (if you use an abbreviation or a number instead), the application will not be able to identify a date line in your letter and it will not be formatted. Address block: All information found between the date line and the salutation (defined below) will be identified as the address block Auto Letter 201