Brother International WP7550JPLUS Owner's Manual - English - Page 79

Using the Option Functions REM Screen Print Abbreviated PI-it aze Ivlairiten anoe Check All Check during Typing ONHOFF User Dictionary Maintenance Auto Letter Layout Type Thesaurus Edit Thesaurus Use the Option functions from the function menu to spell check your text, maintain a user dictionary or abbreviated phrase file, or to format a letter with an automatic layout. Abbreviated Phrase Maintenance: Edits, loads and saves an Abbreviated Phrase file. Check All: Checks spelling in a file. Check during Typing ON/OFF: Checks spelling while typing. User Dictionary Maintenance: Edits, loads and saves a User Dictionary file. Auto Letter Layout: Pre-defines formats for your letters. Type Thesaurus: Provides a list of synonyms for a word. Edit Thesaurus: Provides a list of synonyms for the word at the current cursor position in a file. Abbreviated Phrase Maintenance This function is used to create, edit, print, save, and load an abbreviated phrase file. The abbreviated phrase function is provided to help you increase your typing speed when you have to type the same phrases repeatedly. You may store the phrases in the abbreviated phrase memory, along with a short name for the phrase. For instance, you may store the phrase "United States of America" together with the name "USA." Once this has been done, all you have to do to enter "United States of America" in your document is to type "USA" and press CODE + A (ABBR). "USA" will automatically be replaced with "United States of America". ( If you type a name that does not exist in the abbreviated phrase memory and press CODE + A (ABBR), you will hear a beep.) The abbreviated phrase memory can be saved on diskette and, then retrieved from the diskette. You may create as many abbreviated phrase files as you want, but you may have only one abbreviated phrase file on a diskette. Understanding the Abbreviated Phrase Memory The abbreviated phrase memory is stored in the system for as long as the machine is turned on. If you have created phrases and would like to use these phrases in other files you will be creating later on, you will need to save the phrase memory onto a diskette. Later, when you want to use the phrases that are stored on a diskette, you must load the file into the memory of the system. For best results, follow these rules: • Each diskette can hold only one abbreviated phrase file. If you save an abbreviated phrase memory onto a diskette that already contains an abbreviated phrase file, then that file will be overwritten by the new abbreviated phrase file. Word Processing 71