Brother International PDP350CJ Owner's Manual - English - Page 137

Put the Addr_Field data here. Index_field Addr_field Merging Addressbook Information You can use Addressbook to store the information you will merge into your Word Processing document. You can maintain the names, addresses, and phone numbers for just about anyone Ċ friends, associates, colleagues, customers, vendors, and so on. You can copy one name or all names in the Addressbook document to the clipboard. For this reason, you might want to store the information for different groups of people in different documents. For example, you might want to keep friends in one file and business associates in another. That way, you can merge and print a personal letter to all your friends without involving business associates. Addressbook uses standardized field names. The merge fields in your Word Processing merge document must match these field names exactly. "To copy a single record to the clipboard: 1. Display the record you want to copy. 2. Choose Copy Record from the Edit menu. Addressbook copies the current record to the clipboard. "To copy all records to the clipboard: 1. Choose Other from the File menu. A submenu appears. 2. Choose Export Document from the submenu. A dialog box appears. 3. Insert Diskette 2. Word Processing 124