Brother International PDP350CJ Owner's Manual - English - Page 272

CODE + TAB moves the cursor from field to field. Ignore any highlighted letter tabs while you are entering a new card. The new card will appear under the appropriate letter. "To add cards to your Addressbook: 1. Click on New. Addressbookdisplays a blank card with the insertion point in the index field. 2. If you are adding a card for a person, type the person's name in the index field in last-name, first name order. Addressbook uses the index field to sort cards in alphabetical order. So, for example, type Adams, Chuck, not Chuck Adams. Be sure to type a comma after the last name. OR If you are adding a card for a company, type the company name as you want it to appear in an alphabetical list. For example, type The ABC Corporation or ABC Corporation, depending on whether you want to store the card under T" or A." 3. Press ENTER. The name you typed in the index field is copied to the first line of the address field automatically and the insertion point is placed afterthe last character. If you typed a last name and first name separated by a comma in the index field, then the two name switch places as they are copied. For instance, Adams, Chuck" in the index field becomes Chuck Adams" in the address field. 4. If you want to modify the name as it appears in the address field and not in the index fieldĊby changing Chuck" to Charles," for exampleĊyou can use BACKSPACE to delete the incorrect text, and then enter the revised name. 5. Press ENTER again, and then type the address information. Press ENTER at the end of each line of the address. The address field scrolls to accommodate long addresses. 6. Move to the phone number field by pressing CODE + TAB four times, or by clicking in the field with the mouse. 7. Enter a home phone number if you want. Addressbook also provides a place for you to record several different phone numbers for each name in your Addressbook. The first number displayed is the HOME number. 8. Press ENTER or click on the arrows to see other phone number categories: OFFICE, CAR, and FAX. There is also a blank line where you can enter another type of number if you want. 9. To save this card and create a new one, click on New. Addressbookstores the card you just created alphabetically behind the appropriate index tab. Names that do not begin with letters, such as 3 Star Plumbing," are stored behind the index tab labeled with an asterisk (*). Addressbook 255