Brother International PDP350CJ Owner's Manual - English - Page 139

You can use any field name you want, as long as it matches the name of the merge field in the Word Processing document. A field name usually describes the information it contains, such as Customer ID or Fax Number. Do not lock the titles before merging. "To design a Spreadsheet data document: 1. Add field names to the first row in the merge table, starting with the first cell (such as A1) and proceeding to the right (such as cell B1, cell C1, and so on) until you have defined a name for each field: S A field name can be any combination of letters, numbers, spaces, and punctuation. S Fields names must be contiguous. (You cannot have an empty cell between field names.) 2. Fill in the rows beneath the field names. (Each row will be used one at a time to create individual documents when merging.) "To copy the merge data to the clipboard: 1. Change the order of the rows so that the rows at the top are the ones you want to merge. 2. Select the first row (with field names) and any subsequent rows you want to merge. 3. Choose Copy from the Edit menu. Spreadsheet copies the field names and entries to the clipboard and prepares them for merging. Printing the Merge Document Once you have set up your Word Processing merge document, you can merge and print it. If you see the on a printed document, check to see that you selected either Merge One or Merge All. Next, make sure that the name of the field in the data document matches the name of the merge field in the merge document. "To print a merge document: 1. Copy the merge information from the source Addressbook or the Spreadsheet document. 2. In your Word Processing document, choose Print from the File menu. A dialog box appears. 3. Select a merge option: S No Merge. Select this option to prevent merging. If you print a merge document without merging, the Word Processing prints the merge fields instead. S Merge One. Select this option to merge only the first entry in the clipboard. S Merge All. Select this option to merge all merge entries in the clipboard. 4. Click on Print. Word Processing merges one or all of the entries in the clipboard with the Word Processing merge document. For each merge entry, Word Processing merges the fields and prints a copy of the document. If a field appears in the clipboard but not in the merge document, Word Processing skips it. If a field appears in the document but not in the clipboard, Word Processing prints the merge field instead: the text will appear in your document. Word Processing 126