Brother International PDP350CJ Owner's Manual - English - Page 274

Flipping through Cards You can flip through the cards in your Addressbook using the Next and Previous buttons. You can also jump quickly to a particular letter by clicking the appropriate index tab. The cards are indexed alphabetically, with other entries stored under the asterisk (*) tab. You can start flipping through cards from any point; just click an index tab if you want to start with a particular letter. If you reach the end of the cards, click on Next to continue from the beginning. Likewise, if you are at the beginning, click on Previous to continue from the end. Editing Cards "To make changes in cards: 1. To make changes in cards, locate the card you want to change by clicking on the appropriate index tab, then clicking on Next until the card you want appears. 2. Change text by selecting it with the mouse and replacing it with new text, the same way you would change text in any application. 3. You can undo a change by choosing Undo on the Edit menu before you do any other task. The card will undo the last change entered, but the card will not revert to its original form. Copying Cards It is convenient to copy cards when you want to be able to store several different names at the same address, or when a person has more than one address that you want to keep track of, such as a home and a business address. You can save yourself some typing time by using the Copy Record choice on the Edit menu to copy the card with the basic information. Then, you can edit the copy. You can also use the Copy function on the Edit menu to copy a block of text from one card and paste it onto another. This is handy, for example, when you are entering a series of names all in the same city, for example. "To copy a card: 1. Flip through your addressbook until the card you want to copy is displayed. 2. Choose Copy Record from the Edit menu. 3. Click on New to display a blank card. 4. Choose Paste Record from the Edit menu. The information from the old card is pasted to the new card. Use the usual text editing techniques to modify the duplicate card, if necessary. "To copy part of a card: 1. Select the text you want to copy. 2. Choose Copy (not Copy Record) from the Edit menu. 3. Click on New to create a new card, and then enter any new information you want. 4. When you come to the place where you want to place your duplicate text, choose Paste (not Paste Record) from the Edit menu. The information is pasted where you want on the new card. Addressbook 257