Brother International PDP350CJ Owner's Manual - English - Page 145

"To use an abbreviated phrase: 1. In your document, type the abbreviation that you have set up in the Abbreviated Phrase dialog box. 2. Press CODE + X to automatically enter the long phrase. "To use an existing abbreviated phrase list on another diskette: 1. Click on Abbreviated Phrase in the Character menu. The Abbreviated Phrase dialog box appears. 2. Insert the diskette with the abbreviated phrase file you wish to use. Click on Load. "To delete an abbreviation: 1. Click on Abbreviated Phrase in the Character menu. The Abbreviated Phrase dialog box appears. 2. Select the abbreviated phrase you wish to delete and click on Delete. OR To delete all, click on Delete All. Inserting Special Characters You can insert special characters in a document that display dates, times, and numbers. Special characters are useful because they save you from typing and calculating information. For example, if you want the current date in a letter template to be updated each day, use a special character instead of retyping the date. A page break is another kind of special character. For more information, see Page Breaks" in this chapter. You can search a document for these special characters. For more information, see Finding and Replacing Text" on page 97. Inserting the current date You can insert the current date in a document. You might do this to put a date at the top of a letter or in a memo. You can specify either of two formats: longhand or numeric. Alternatively, you can insert special date characters to add the current date in a different format. For more information, see Inserting Special Dates" in this section. Word Processing inserts the current date in the format you selected. The date is entered just as if you had typed it yourself. It is automatically updated. "To insert the current date: 1. Position the insertion point where you want to insert the current date. 2. Choose Insert Special from the Edit menu. A submenu appears. 3. Select the date format you want from the submenu: S Longhand Date. This option inserts the current date in a longhand format (such as Friday, December 31, 1996"). S Numeric Date. This option inserts the current date in a numeric format (such as 12/15/96"). Word Processing 132