Brother International PDP350CJ Owner's Manual - English - Page 144

Displaying Counts You can make changes to the text while the dialog box is visible, then recalculate the counts if you want to see the impact of a change to the document. Word Processing counts the number of characters, words, lines, and paragraphs in a document. You can use this information when your document needs to be a minimum or maximum size, such as a report that must be 250 to 300 words long, or an article that cannot exceed 30 lines. "To view document counts: 1. Choose Counts from the Edit menu. The dialog box on the left appears. 2. Click Close to close the dialog box. Click to recalculate the counts. "To recalculate document counts: 1. Choose Counts from the Edit menu. A dialog box appears. 2. Position the insertion point in the text and make the changes that affect the number of characters, words, lines, or paragraphs in the document. 3. Click on Count Again. 4. Click on Close to close the dialog box. Using Abbreviated Phrases Abbreviated Phrase is an easy way to type long phrases into your Word Processing documents. Use the Abbreviated Phrase dialog box to build a list of abbreviations that represent longer phrases. For example, if you commonly use the phrase Chief Executive Officer," you could put that phrase in the list with the abbreviation ceo." Then, whenever you want to use the long phrase, you type ceo" and press CODE + X. Your abbreviation will be replaced by the long phrase. Note that the capitalization of the abbreviation in your document must exactly match the capitalization of the abbreviation in the Abbreviated Phrase dialog box. "To create, add to, or edit the abbreviated phrase list: 1. Click on Abbreviated Phrase in the Character menu. The Abbreviated Phrase dialog box appears. 2. Click on Add. The Add Abbreviation dialog box appears. 3. Type the abbreviation in the Abbreviation box (e.g., CEO). 4. Type the phrase in the Phrase box (e.g., chief executive officer). 5. Click on Apply. Your abbreviated phrase appears in the Abbreviated Phrase dialog box. 6. To edit any abbreviated phrase or abbreviation, select it and click on Edit. 7. Make your changes in the Edit Abbreviation dialog box and click on Apply. 8. To save your abbreviated phrase list, click on Save. Your list will automatically be saved as ABBREV on diskette. Word Processing 131